Regular Board of Education Meeting - Closed Session 5:00 PM
Morgan Hill USD
May 03, 2022 6:00PM
MHUSD Board Room/ZOOM
Join Zoom Meeting
https://us02web.zoom.us/j/87109914843
Public Comment contact Kelly Schriefer
schrieferk@mhusd.org
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| Members of the public may address the Board at this time regarding items on the Closed Session agenda. The Board of Education reserves the right to limit speaking time to three (3) minutes or less per individual. |
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Submitted by:
Jessie Swift, Director Student Services
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
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Submitted by:
Jessie Swift, Director Student Services
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
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Ann Sobrato High School is pleased to recognize Jared Lebovitz and Neil Shah on being selected as a “Finalist” for the National Merit Scholarship Program from the College Board. Jared and Neil are two of 15,000 Finalists being considered in the selection of some 7,500 National Merit Scholarships, awarding millions of dollars in scholarships. These Finalists are the highest scoring entrants in each state. This is a prestigious honor and exemplifies the high level of commitment to learning that we aspire to Ann Sobrato High School.
We are extremely proud of Jared’s and Neil’s accomplishments. Congratulations to these fine young students who are excellent representatives of Ann Sobrato High School and the Morgan Hill Unified School District. |
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Submitted by:
Theresa Sage, Principal, Ann Sobrato High School
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
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| Beginning January 2022 at every Regular Board of Education meeting, one district school will be highlighted. Principal Rafat from P.A. Walsh STEAM Academy will provide the May presentation. |
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Submitted by:
Dr. Carmen García, Superintendent |
220503 PA Walsh Board Presentation
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This is opportunity for communication regarding items not on the agenda. Members of the public may address the Board regarding items on the agenda immediately prior to their being discussed by the Board.
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| Items listed under CONSENT are considered to be routine by the Board of Education and will be enacted by one motion at this time. There will be no separate discussion of these items unless a board member or citizen so requests. |
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| The Board of Education may delegate the authority to sign contracts and orders for payroll and vendor warrants. A copy of this resolution along with verified signatures of the individuals authorized to sign must be filed with the County Superintendent of Schools in accordance with Education Code 42633. This resolution restates and confirms the authority previously approved by the Board on May 18, 2021.
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Position
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Accounts Payable
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Payroll
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Contracts
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Superintendent
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X
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X
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X
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Deputy Superintendent, Chief Financial Officer
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X
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X
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X
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Assistant Superintendent Human Resources
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X
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Assistant Superintendent Educational Services
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X
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Director Fiscal Services
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X
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X
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X
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Supervisor Fiscal Services
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X
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X
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Submitted by:
Lisa Lee, Director Fiscal Services
Irma Manzo, Co-Interim Chief Business Officer
Phuong Le, Co-Interim Chief Business Officer |
220503 Signing Authority
220503 Signing Authority Reso
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| In accordance with public contract law, a bid notice was advertised with a local newspaper for two consecutive weeks. Bids were received and opened on March 29, 2022. District staff has analyzed the bids for compliance. It was determined that the low bidder listed below, presented a responsive and responsible bid.
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Bid #
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Contractor
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Total Amount of Bids
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1
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Stronger Building Services
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$455,950
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2
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San Francisco Roofing Service
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$585,200
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3
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Andy's Roofing Company
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$720,170
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4
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Best Contracting Services
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$794,712
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Total amount includes 10% change order contingency. |
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| $455,950 from Mello Roos |
Ricky Carrillo, Director Grounds and Maintenance
Irma Manzo, Co-Interim Chief Business Officer
Phuong Le, Co-Interim Chief Business Officer |
220503 Stronger Agreement
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| The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. Pursuant to Education Code 17604 and Board Policy 3312(a), the Superintendent or designee (employees identified in Bd.Ed. 2021-22 Reso. No. 003) has the authority to enter into contracts with a value up to $100,000 on behalf of the District. These contracts must be subsequently ratified by the Board.
The attached document lists the contracts executed by the Superintendent or designee for the month of March 2022. |
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Submitted by:
Irma Manzo, Co-Interim Chief Business Officer
Phuong Le, Co-Interim Chief Business Officer |
220503 MHUSD Signed Contracts March 2022
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The attached Program Self-Evaluation report for the 2021-22 school year fulfills a requirement of the California Department of Education, Child Development Division for California State Preschool Programs. Morgan Hill Unified School District has 3 classrooms of Preschool children – one each at P.A. Walsh, Nordstrom and El Toro elementary schools. These programs serve eligible Preschool aged children in the community based on family income requirements.
The contract for this program was approved by the Board on August 17, 2021. The Self-Evaluation is presented to the Board this evening, as required, for information only.
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Submitted by:
Victoria Sorensen, Director Secondary Education
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
220503 Preschool Program Self Evaluation
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Up to eight members of the Live Oak High School Boys Varsity Basketball request permission to attend the UC Santa Barbara/Team Camp in Santa Barbara, California leaving Friday, June 24th and returning Sunday, June 26th.
The purpose of the trip is to enable the athletes to work on individual skills and team development through games and team activities. Players will have morning pre-game meetings and skill development clinics and participate in games against opposing schools in the afternoon with team dinner/bowling night in the evening.
The trip will include up to ten chaperones. Transportation will be by private vehicle. |
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Submitted by:
Tanya Calabretta, Principal, Live Oak High School
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
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See attached
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Included in adopted budget
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Submitted by:
Fawn Myers, Assistant Superintendent Human Resources
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220503 Personnel Order
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| The District makes every effort to employ fully credentialed teachers for all teaching positions. Occasionally, however, it is necessary to assign teachers to instruct in subjects that are not authorized by their current credential. The California Commission on Teacher Credentialing understands these needs and provides alternatives to districts that allow these assignments.
The California Code of Regulations, Title 5, requires that the Board of Education annually adopt a Declaration of Need for Fully Qualified Educators prior to the issuance of limited assignment permits and/or emergency permits for the upcoming school year. The Declaration must include the recruitment efforts the District has made to employ fully credentialed teachers and an estimate of the number of teachers that may need to be employed under the authorization of an emergency or limited assignment permit. This Declaration of Need is submitted to the Board for action in order to meet these legal requirements.
Morgan Hill Unified School District places a strong emphasis on recruiting fully credentialed teachers. To accomplish this, Human Resources posts vacancies on online platforms and with nearby universities' teacher preparation programs and career centers, attends recruitment fairs, and advertises in various professional publications. The District will continue to place emphasis on the recruitment and retention of highly qualified, fully credentialed teachers throughout the school year.
Finding fully qualified teachers in the high-need areas of special education, bilingual certification, mathematics, and science can be challenging since the current demand generally exceeds the supply of these credentials. Additionally, personnel changes sometimes occur during the school year due to a variety of statutory leaves which may increase the demand for fully qualified teachers when the mid-year supply of fully credentialed teachers is at its lowest. Adoption of a Declaration of Need is required prior to the issuance of any emergency or limited assignment permit and is submitted annually every June to the Santa Clara County Office of Education and to the Commission on Teacher Credentialing in the event that any of the District’s staffing assignments throughout the upcoming year require the issuance of a limited or emergency permit.
The Commission on Teacher Credentialing requires the Board of Education to take action to approve the Declaration of Need in an open session of a regularly scheduled board meeting. Upon approval, the necessary documents will then be timely filed with the appropriate agencies. |
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Submitted by:
Fawn Myers, Assistant Superintendent Human Resources
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220503 Declaration of Need
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| The Morgan Hill Unified School District Board of Education supports the rights, freedoms, and equality of those who are lesbian, gay, bisexual, transgender, queer/questioning, intersex, and asexual (LGBTQIA+) and believes that MHUSD should be a safe, supportive, and inclusive environment. We must continue to do more to ensure our LGBTQIA+ youth, staff, and community are humanized and affirmed, while having the support and resources needed to feel socio-emotionally, mentally, and physically safe across MHUSD. |
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Submitted by:
Iván Montes, Trustee
Dr. Carmen García, Superintendent |
220503 LGBTQIA+ Resolution
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| The month of May is set aside to honor the contributions Asian American and Pacific Islanders (AAPI) have made to the United States. In Morgan Hill Unified School District, Asian American and Pacific Islander students make up 10.58% of the student population, the third largest ethnic group in our district. The Morgan Hill Unified School District Board of Education and the Superintendent, Dr. Carmen García looks forward to the continued partnerships that uplift Asian American and Pacific Islander students that help to prepare them for a bright, innovative future. |
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Submitted by:
Wendy Sullivan, Trustee
Dr. Carmen García, Superintendent |
220503 Resolution Recognizing AAPI Heritage Month
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| The next REGULAR meeting of the Board of Education is scheduled for Tuesday, May 17, 2022, with Open Session beginning at 6:00pm. The agenda will be available on the District's website by 5:00pm Friday, May 13, 2022. |
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| Special Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Kelly Schriefer at 201-6001. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.
Documents provided to a majority of the Governing Board regarding an open session item in the agenda will be made available for public inspection in the District Office located at 15600 Concord Circle, Morgan Hill during normal business hours. |
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Published: April 29, 2022, 5:27 PM
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