Regular Board of Education Meeting - Closed Session 5:00 PM
Morgan Hill USD
September 07, 2021 6:00PM
The meeting will be held via Zoom for all participants, as well as in-person in the MHUSD Board Room for the Executive Staff, Trustees and up to 25 members of the public. Masks and fully vaccinated members of the public are welcome to attend.
The link to the ZOOM meeting is below and posted to the website.
Join Zoom Meeting
https://us02web.zoom.us/j/83129463482
Public Comment contact Kelly Schriefer
schrieferk@mhusd.org
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| Members of the public may address the Board at this time regarding items on the Closed Session agenda. The Board of Education reserves the right to limit speaking time to three (3) minutes or less per individual. |
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Items listed under CONSENT are considered to be routine by the Board of Education and will be enacted by one motion at this time. There will be no separate discussion of these items unless a board member or citizen so requests.
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This is opportunity for communication regarding items not on the agenda. Members of the public may address the Board regarding items on the agenda immediately prior to their being discussed by the Board.
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| Pursuant to Education Code 38131(b) and Board Policy 1330, the Governing Board may grant the use of school facilities or grounds for public use as long as they don’t impact educational programs at the site. For the past two years, Catalyst Kids (previously Child Development Center) ("Tenant") has leased facilities located at Nordstrom Elementary School, however, they have requested additional District facilities to their lease for the 2021-22 school year. The new one year lease incorporates leasing the Nordstrom playground and fields on an as needed basis for an additional fee. The tenant is responsible for contracting all refuge, phone, data, cable TV and internet services directly with the service providers.
Staff recommends approving the attached lease. |
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Submitted by:
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
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210907 Exhibit A
210907 Lease Agreement
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The attached resolution updates the list of signers for the Morgan Hill Unified School District bank accounts. With the administrative changes at various sites and departments within the district, it is necessary to update the signers on the accounts. All accounts require two signatures.
Our external auditors, Eide Bailly, LLP audit the bank accounts annually.
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Submitted by:
Lisa Lee, Director Fiscal Services
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
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210907 Authorized Bank Signers
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| The development of the District’s annual budget is an important process that helps to ensure the ongoing fiscal solvency of the District. The budget development calendar is a tool to assist the District in managing the budget development process by detailing the major timelines, necessary actions, and persons responsible. The calendar serves as a guideline and is continually reviewed and updated when needed.
The complexity of managing a school district budget today necessitates the development of a budget calendar that encompasses the majority of the year. The process begins early so that timely decisions can be made and culminates in June when the District adopts its annual budget as required by Education Code 42127. |
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Submitted by:
Lisa Lee, Director Fiscal Services
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
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210907 2022-23 Budget Development Calendar
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Paul Gann, co-author of Proposition 13, continued the spirit of the “taxpayer’s revolt” with his own initiative designed to limit the growth in government spending. This initiative, enacted as Proposition 4 in 1979, did not require cuts in government spending, but rather limited the growth in government spending by linking year-to-year changes in expenditures to changes in inflation (represented by per capita personal income) and caseloads (represented by average daily attendance for schools).
Pursuant to Government Code 7906, the District is required to annually adopt a resolution identifying the estimated appropriations limit for the current year and the actual appropriations limit for the preceding year. Based on the attached calculations, the 2020-21 Gann Limit is $75,601,354.77 and the estimated 2021-22 Gann Limit is $78,990,099.31. The District did not exceed its appropriation limit in 2020-21. |
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Submitted by:
Lisa Lee, Director Fiscal Services
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
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210907 Form GANN
210907 GANN Resolution
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| Education Code Section 17620, et seq., and Government Code Section 65995, et seq., authorize school districts to impose fees on residential, commercial, and industrial developments to mitigate the impact of the development on a school district’s facilities. Government Code Section 66001 and Section 66006 require districts to be accountable for the fees that are collected and expended on both an annual and five-year basis. The annual report focuses on the amount of developer fees collected and expended throughout the fiscal year. The five-year report requires a more detailed analysis of a district’s overall use of developer fees. The purpose of the five-year report is to illustrate to what extent the fees collected for the development are necessary for meeting the district’s facility program needs with respect to housing students and mitigating the impact of growth associated with development.
The annual report must be made within 180 days from the last day of the fiscal year (June 30th). The five-year findings are presented for approval to the governing board in conjunction with the annual report. The completed reports and applicable findings must be available for public review at least 15 days prior to approval by the governing board. This report has been posted on the District’s Website since Monday, August 16, 2021. |
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The ending fund balance of $10,918,358 will be carried over to the 2021-22 Capital Facilities budget.
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Submitted by:
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
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210907 Developer Fee Report
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National Equity Project’s (NEP) Building Equitable Learning Environments (BELE) District Network is partnering with Morgan Hill Unified School District for two years to work in deep and sustained partnership with BIPOC students and their families, and school districts. We will learn how to co-design approaches that ensure that every student emerges from K-12 education with strong academic skills, social-emotional wellness and intelligence, a sense of agency and civic responsibility, an awareness and appreciation of their multiple identities and a broader set of competencies that equip them to be healthy, happy contributing adults who can make a positive change in the world.
NEP’s BELE Network districts will work collaboratively across all roles in the system and community to apply current research and contribute to emerging research in the Science of Learning and Development (SoLD) in service of whole child, whole community wellness and racial justice.
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| Two year agreement at $55,000 per year for a not to exceed amount of $110,000 |
Submitted by:
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
210907 National Equity Project
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Two Ann Sobrato and two Live Oak High School FFA student officers request permission to attend the Sectional Officer Leadership Conference (SOLC) in Santa Maria, California. Students will leave on Saturday, September 11th and return on Sunday, September 12th, 2021. The student officers will plan FFA activities for the 2021-22 school year and will participate in leadership training workshops including program development, team building, and FFA literacy to bring back to the Santa Clara County community.
The Sectional FFA advisor Katy Stoffel will attend the conference with the students and act as chaperone. Parents will drive and stay overnight with their student.
The cost is $50 per officer. Cost will be covered by the chapter FFA account.
We are requesting an exception to the 60-day guideline for overnight trips established in Board Policy 6153 as notification of the conference dates was mailed to the sites August 11, 2021 and the next available Board meeting fell outside the 60-day window. In addition, each student will be accompanied by their parent. |
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Submitted by:
Theresa Sage, Principal, Ann Sobrato High School
Tanya Calabretta, Principal, Live Oak High School
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
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| See attached |
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| Included in adopted budget |
Submitted by:
Fawn Myers, Assistant Superintendent Human Resources |
210907 Personnel Order
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| Assistant Superintendent Pilar Vazquez-Vialva will be reporting on our 2021 Summer School Programs held at P.A. Walsh STEAM Academy and Central High School. |
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Submitted by:
Victoria Sorensen, Director of Supplemental Programs
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services |
210907 Summer School 2021 presentation
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| In accordance with Education Code Section 42100, the Board of Education must approve the Unaudited Actuals Financial Report, which reflects the prior year activity and ending fund balances. These reports are subsequently filed with the Santa Clara County Office of Education and audited by the District's independent auditing firm, Eide Bailly LLP, and presented to the Board no later than January 31, 2022 as Audited Actuals. For the fiscal year ending June 30, 2021, the unappropriated General Fund balance is $29,883,555. For the fiscal year ending June 30, 2022, the unappropriated General Fund balance is projected to be $26,238,746. Included in both years are set-asides for the required 3% Reserve for Economic Uncertainties and carryover.
When the Board approved the 2021-22 Adopted Budget, the beginning fund balances represented an estimate of the ending fund balance for 2020-21. Now that the District has closed the prior fiscal year, the 2021-22 Budget has been updated to reflect the actual beginning fund balances. |
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Submitted by:
Lisa Lee, Director Fiscal Services
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
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210907 2020-21 Unaudited Actuals Fiscal Summary
210907 2020-21 Unaudited Actuals Narrative
210907 COVID Funds Report
210907 Unaudited Actuals All Funds
210907 Unaudited Actuals Certification
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| Nominations for CSBA Directors-at-Large African American, American Indian and County are being accepted through Friday, October 1, 2021. Directors-at-Large play an important role at CSBA, helping shape policy and set organizational direction. CSBA’s Board of Directors consists of four officers, 21 regional directors from across the state, four ethnic Directors-at-Large, one county Director-at-Large, and the California County Boards of Education President. The Delegate Assembly elects Directors to serve a two-year term beginning immediately upon the close of the Annual Education Conference and Trade Show in December.
For each Director-at-Large candidate, CSBA must receive:
- From the nominating member board, by Friday October 1, 2021
- Completed Nomination Form
- From the nominee, by Friday October 15, 2021
- Signed and dated Candidate Form
- Two letters of recommendation
- An optional one-page, single sided resume may also be submitted
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If a board member from MHUSD is nominated and elected, travel expenses to CSBA Board of Director meetings would be reimbursed to the individual by the District.
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Submitted by:
Dr. Carmen García, Superintendent
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210907 DAL Candidate Packet 2021
210907 DAL Nomination Packet 2021
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| The next REGULAR meeting of the Board of Education is scheduled for Tuesday, September 21, 2021, with Open Session beginning at 6:00pm. The agenda will be available on the District's website by 5:00pm Friday, September 17, 2021. |
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| Special Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Kelly Schriefer at 201-6001. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.
Documents provided to a majority of the Governing Board regarding an open session item in the agenda will be made available for public inspection in the District Office located at 15600 Concord Circle, Morgan Hill during normal business hours. |
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Published: September 3, 2021, 10:41 AM
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