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Special Board Meeting
Morgan Hill USD
April 09, 2021 4:00PM
ZOOM Topic: Board of Education Special Meeting - Lease Leaseback Time: Apr 9, 2021 4:00 PM Open Session Join Zoom Meeting https://us02web.zoom.us/j/87294018643 Meeting ID: 872 9401 8643 One tap mobile +16699009128,,87294018643# US (San Jose) +13462487799,,87294018643# US (Houston) Dial by your location +1 669 900 9128 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) +1 301 715 8592 US

A. CALL TO ORDER
A.1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
A.2. INTRODUCTION OF BOARD MEMBERS AND STAFF
B. GENERAL BUSINESS - PUBLIC SESSION ITEMS FOR BOARD DISCUSSION
B.1. Approve resolution adopting procedures and criteria for evaluating qualifications and proposals of lease-leaseback contractors
Rationale:
California Education Code 17406 authorizes school districts to use a delivery method known as Lease-Leaseback for construction projects. On March 2, 2021 Phil Henderson, Partner with Orbach Huff Suarez & Henderson, along with Staff presented information to the Board on the Lease-Leaseback delivery method.

The Board asked for additional information on construction delivery methods, information on how Lease-Leaseback contractors are selected, and why Lease-Leaseback is a preferred delivery method. The use of the Lease-Leaseback delivery method allows districts to deal with many of the complexities and unknown variables that are present in projects early on. This is done by bringing the contractor to the table during the design phase to work closely with the architect and engineers. An early onboarding process such as this fosters a collaborative relationship between the district, the contractor and the design team which allows constructability reviews, value engineering and more importantly leads to a Guaranteed Maximum Price (GMP) upon completion of the construction documents.  A GMP reduces the number and cost of change orders that are typically present when using standard competitive bidding which is the method that is currently used by the District. Lease-Leaseback would be a preferred delivery method for projects that are complex and have a greater risk of cost overruns and unknown conditions under the design-bid-build method.

Phil Henderson will provide additional information on the Lease-Leaseback delivery method including the Best Value Determination which is how projects will be awarded. Staff recommends adopting the resolution and using the Lease-Leaseback delivery method for the Britton Middle School Student Union and Administration Building project.

 
Comments:
Submitted by:
Jackie Schaefer, Director Bond Programs
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
Attachments:
210409 LLB Resolution
210409 MHUSD-LLB Presentation
C. ADJOURNMENT
Rationale:
The next REGULAR meeting of the Board of Education is scheduled for Tuesday, April 20, 2021, with Open Session beginning at 6:00pm.  The agenda will be available on the District's website by 5:00pm Friday,April 16, 2021.

 
Disability Information:
Special Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Kelly Schriefer at 201-6001. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting. Documents provided to a majority of the Governing Board regarding an open session item in the agenda will be made available for public inspection in the District Office located at 15600 Concord Circle, Morgan Hill during normal business hours.

Published: April 1, 2021, 11:10 AM

The resubmit was successful.