Regular Board Meeting
Morgan Hill USD
December 11, 2018 6:00PM
MHUSD Board Room
|
| Members of the public may address the Board at this time regarding items on the Closed Session agenda. The Board of Education reserves the right to limit speaking time to three (3) minutes or less per individual. |
| |
|
|
None
|
Submitted by:
Jessie Swift, Coordinator Student Services
Glen Webb, Director Curriculum, Instruction, and Assessment
Dr. Ramon Zavala, Assistant Superintendent Educational Services
|
|
|
Attachment will be provided in closed session.
|
| |
Submitted by:
Fawn Myers, Assistant Superintendent Human Resources
|
|
|
Attachment will be provided in closed session.
|
| |
|
Submitted by:
Fawn Myers, Assistant Superintendent Human Resources
|
|
|
| Board members will nominate and vote for a president, vice president, and representative to vacant assignments. |
| |
Submitted by:
Steve Betando, Superintendent
|
|
|
Nominated:
Elected: |
| |
Submitted by:
Steve Betando, Superintendent
|
|
|
Nominated:
Elected: |
| |
Submitted by:
Steve Betando, Superintendent
|
|
|
| The District's General Obligation Bond Measure successfully passed in the November 6, 2012 election enabling the District to finance technology and facilities improvements. At the Board of Education meeting on January 15, 2013, the Board approved a resolution establishing a Citizens' Bond Oversight Committee (Committee). In 2013, John Horner was approved as the member "active in a business organization representing the business community located in the District" and Brad Ledwith was selected to represent "a bona-fide taxpayers association". John Horner and Brad Ledwith have each served loyally on the Committee for three consecutive terms - the maximum length of service legally permitted. In addition, Brad Ledwith has served as the President of the Committee for the last five years. District Staff are grateful for the time, effort, and energy that these members have contributed.
During their service, John and Brad have overseen the implementation and completion of the following projects:
- Charter School of Morgan Hill, multipurpose room
- District Wide, technology upgrade
- Jackson Elementary School, ADA/restroom upgrade
- Jackson Elementary School, HVAC replacement
- Jackson Elementary School, roof replacement
- Jackson Elementary School, fire alarm upgrade
- Loritta Bonfante Johnson Education Center Modernization, Phase I
- Loritta Bonfante Johnson Education Center, Phase II
- Los Paseos Elementary School, roof replacement
- Martin Murphy Middle School, roof replacement
- Martin Murphy Middle School, security fencing
- Nordstrom Elementary School, fire alarm upgrade
- Nordstrom Elementary School, HVAC replacement
- Nordstrom Elementary School, roof replacement
- Paradise Valley Elementary School,ADA/restroom upgrade
- Paradise Valley Elementary School,roof replacement
- Paradise Valley Elementary School, Fire alarm upgrade
- Paradise Valley Elementary School, HVAC replacement
- Paradise Valley Elementary School, modulars
- San Martin/Gwinn Elementary School, modernization
- San Martin/Gwinn Elementary School, admin building modernization
- San Martin/Gwinn Elementary School, educational courtyard
- Walsh Elementary School, modernization
- Walsh Elementary School, parking lots
Projects that are either in construction or design during their final term include:
- Britton Middle School, new building design
- Jackson Elementary School, multipurpose room
- Nordstrom Elementary School, multipurpose room and portable replacement
- Technology Upgrade
- Paradise Valley Elementary School, multipurpose room
|
| |
Submitted by:
Casino Fajardo, Director Construction and Modernization
Kirsten Perez, Assistant Superintendent Business Services
|
|
|
Items listed under CONSENT are considered to be routine by the Board of Education and will be enacted by one motion at this time. There will be no separate discussion of these items unless a board member or citizen so requests.
|
| |
|
|
This is opportunity for communication regarding items not on the agenda. Members of the public may address the Board regarding items on the agenda immediately prior to their being discussed by the Board.
|
| |
|
|
Section 4632 of the Education Code provides for the crediting of ADA "whenever the average daily attendance of any school district, county office of education, regional occupational center or program has been decreased because of fire, flood, impassable roads, or when one or more schools were kept open but experienced a material decrease in attendance because of special circumstances."
Morgan Hill Unified School District experienced a significant decrease in attendance on October 22, 2018 due to a threat of violence being circulated by social media listing "BMS" as the targeted location. Staff requests the substitution of estimated days of attendance for actual days of attendance in accordance with the provisions of Section 46392.
|
| |
Approximately $16,000 if approved by the California Department of Education.
|
Submitted by:
Veronica Hoyle-Kent, Supervisor Enrollment
Kirsten Perez, Assistant Superintendent Business Services
|
181211 Request for Allowance of Attendance
|
|
|
The Santa Clara Valley Water District (SCVWD) is requesting a Right of Entry Agreement for two construction lay down areas for equipment and materials along the Hale Avenue fence line at Britton Middle School. The areas will be approximately 20'x40' and will be fenced off from the campus. SCVWD is planning on beginning their project May 2020 and it is scheduled for 18 months. They have also obtained an appraisal and will be paying the District $14,000 for use of the two areas.
|
| |
$14,000 paid to the General Fund
|
Submitted by:
Anessa Espinosa, Director Facilities
Kirsten Perez, Assistant Superintendent Business Services
|
181211 MHUSD ROE Exhibit A & B
181211 MHUSD SCVWD ROE
|
|
|
The following is a donation resolution to accept donations made to the Morgan Hill Unified School District Schools.
|
| |
Cash donations will be added to the 2018-19 budget of each site
|
Submitted by:
Victoria Knutson, Director Fiscal Services
Kirsten Perez, Assistant Superintendent Business Services
|
181211 Accepts Donations Resolution
|
|
|
Cash donations and other types of donations have been listed on the attached resolution. The following is a donation action resolution to increase budgets as a result of cash donations and make changes between funds as needed.
|
| |
Cash donations were included in the 2018-19 budget of each site
|
Submitted by:
Victoria Knutson, Director Fiscal Services
Kirsten Perez, Assistant Superintendent Business Services
|
181211 Adopt Resolution to Accept Increases to Budgets
|
|
|
| On November 6, 2012, voters residing within the Morgan Hill Unified School District passed Measure G. Measure G is a $198.25 million bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District’s schools. Since the bond was passed in accordance with the provisions of Proposition 39, state law requires that the Morgan Hill Unified School District appoint a Citizens’ Oversight Committee to oversee the bond measure.
On January 17, 2017, Albert Beltran was approved as a member of the Measure G Citizens' Oversight Committee representing the position of “at large community member.” Mr. Beltran has been a valuable member of the COC who attends regularly and Staff is requesting Board approval for the extension of appointment for Albert Beltran to an additional term, expiring February of 2021.
The following committee members’ term have expired and need to be appointed: 1) At Large Community Member, 2) Business Representative and 3) Taxpayer Organization Member. The available committee positions are being advertised on the District’s website, social media account as well as the Morgan Hill Times. Per Committee ByLaws section 5.6, the members currently holding the titles of Business Representative (John Horner, if not appointed as Board of Education Trustee) and Tax Organization Member (Brad Ledwith) will continue in their positions until new members can be appointed.
|
| |
Submitted by:
Casino Fajardo, Director Construction and Modernization
Kirsten Perez, Assistant Superintendent Business Services
|
|
|
Assembly Bill 1808, the Education Finance: Education Omnibus Trailer Bill was approved by the Governor and Chaptered on June 27, 2018. This bill appropriated $100,000,000 in General Fund dollars from the 2018-19 fiscal year to the State Allocation Board (SAB) to provide one-time grants to school districts to construct new school facilities or retrofit existing school facilities for the purpose of providing full-day kindergarten classrooms. A “full-day kindergarten classroom,” for purposes of this program, must satisfy the design requirements required for new kindergarten classrooms as specified in paragraph (2) of subdivision (h) of Section 14030 of Title 5 of the California Code of Regulations (CCR).
Grants will be awarded to school districts that lack the facilities to provide full-day kindergarten or lack the facilities that satisfy the design requirements required for new kindergarten classrooms. The program establishes eligibility requirements for a school district to receive a grant, including that the school district provides 50 percent of the cost of a new construction project and 40 percent of the cost of a retrofit project. The program requires a school district that is awarded a Full Day Kindergarten Facilities Grant (FDKFGP) pursuant to these provisions to use grant funds only for specified costs.
Projects submitted by school districts must have school board approval to provide full-day kindergarten in order to be eligible for funding if they meet all of the other regulatory requirements. While all of the District's kindergarten facilities are fully code compliant and have been approved by the Division of State Architect, some classrooms no longer meet or exceed the California Department of Education Title 5 standards as State standards have been updated since the construction of some of the District's kindergarten classrooms.
Staff recommends the adoption of the attached resolution by the Board supporting the full-day kindergarten and the full-day kindergarten facilities grant program application. |
| |
Determined by number of spaces awarded, if any.
|
Submitted by:
Casino Fajardo, Director Construction and Modernization
Kirsten Perez, Assistant Superintendent Business Services
|
181211 FDKGFGP Resolution
|
|
|
| Public Contact Code Section 20118 permits the District to “piggyback” on any lawfully procured public agency bid. District Board Policy BP 3311 provides that when the Board has determined that it is in the best interest of the District, the District may piggyback onto the contract of another public agency or corporation to lease or purchase equipment or supplies to the extent authorized by law.
On September 13, 2018, Wiseburn Unified School District awarded contracts to TLS Choice, LLC (“School Components Contract”). The Pre-Fabricated Solutions Contract is currently active through September 13, 2019. The Pre-Fabricated Solutions Contract contains a clause allowing other public entities to “piggyback” on the terms and conditions of the agreement pursuant to Public Contract Code section 20118.
District Staff determined that by utilizing the Wiseburn Unified School District Pre-Fabricated Solutions Contract, the District will receive the best terms for school prefabricated component products as outlined in the Pre-Fabricated Solutions Contract.
Staff recommends the Board approve piggybacking on the Wiseburn Unified School District School Furniture Contract to purchase from modular, prefabricated, and ancillary products consistent with the terms of the Wiseburn Unified School District Pre-Fabricated Solutions Contract. |
| |
Submitted by:
Casino Fajardo, Director Construction and Modernization
Kirsten Perez, Assistant Superintendent Business Services
|
181211 Part 1 PB5-PDF 2, Bid Option 2, TAB B Modular Components-Specs and Unit P
181211 Part 1 PB5-PDF 3, Bid Option 2, TAB C Ancillary Materials-Specs and Unit
181211 Part 2 PB5-PDF 2, Bid Option 2, TAB B Modular Components-Specs and Unit P
181211 Part 2 PB5-PDF 3, Bid Option 2, TAB C Ancillary Materials-Specs and Unit
181211 PB5-PDF 1, Bid Option 2, General Conditions
181211 PB5-PDF 4, Bid Option 2, TAB D Ancillary Services-Specs and Unit
181211 PB5-PDF 5 Executed Documents
181211 Wiseburn Piggyback Contract - executed documents
181211 Wiseburn Piggyback Contract - general conditions
181211 Wiseburn Piggyback Contract Resolution
|
|
|
Approve increase in Cal-SOAP contract by $1,000 for counseling, tutoring, and college-going activities.
|
| |
$1,000 LCFF, LCAP 1.5.5.B
|
Submitted by:
Heather Nursement, Director Supplemental Programs
Dr. Ramon Zavala, Assistant Superintendent Educational Services
|
181211 Amendment to Cal- SOAP Contract
|
|
|
Cal-SOAP would like to take 20 Live Oak, Ann Sobrato and Central High School students on a Southern California College Tour leaving on Sunday, February 17, 2019 and returning on Wednesday, February 20, 2019.
The purpose of the trip is to expose students to eight different college campuses that they would not otherwise have an opportunity to visit. These colleges may include the University of California San Diego, University of California Los Angeles, University of California Santa Barbara, San Diego State University, California State University Long Beach and Cal Poly. Students will learn about the admissions process, receive a tour of the campus and experience college life. Students will learn about the UC, CSU, and private university systems.
The trip is sponsored by the California Student Opportunity and Access Program (Cal-SOAP) and hosted by the Gilroy Unified School District. Permission slips are through through the Gilroy Unified School District. Chaperones include Cal-SOAP Advisor Erin Gemar along with four additional adult chaperones from Cal-SOAP. Transportation will be by bus. The cost to the students is $400. Fundraising opportunities and scholarships are available to students who need it. This tour will be during the President’s Holiday week.
|
| |
None
|
Submitted by:
Lisa Martin, Principal, Central Continuation High School
Dr. Maria Reitano, Principal, Live Oak High School
Courtney Macko, Principal, Ann Sobrato High School
Dr. Ramon Zavala, Assistant Superintendent Educational Services
|
|
|
The Live Oak High School Winter Guard request permission to attend the Winter Guard International Competition in Dayton, Ohio leaving Tuesday, April 2, 2019 and returning Monday, April 8, 2019.
This trip will provide students the opportunity for a comprehensive study of music and movement at the highest level of international competition. There will be regularly scheduled practices as well as several local competitions. This activity is the culmination of the winter guard season.
Live Oak High School teacher William Row will accompany the students along with eight additional adult chaperones. Transportation will be by private vehicle and airplane. Accommodations will be through a local Airbnb. The cost of the trip will be paid for by monies raised through group fundraising efforts and Live Oak Band Boosters. Students will pay for their own incidentals. Fundraising activities and scholarships are available to students that need it.
|
| |
None
|
Submitted by:
Dr. Maria Reitano, Principal, Live Oak High School
Dr. Ramon Zavala, Assistant Superintendent Educational Services
|
|
|
See attached
|
| |
Included in adopted budget
|
Submitted by:
Fawn Myers, Assistant Superintendent Human Resources
|
181211 Personnel Order
|
|
|
The Student Support and Academic Enrichment Grant was released this fall and the district submitted an application in October. CDE released preliminary allocations on November 26 and the district is set to receive $1,000,000 for arts integration in grade TK-8 schools. The grant was written by Heather Nursement, Director of Supplemental Programs, and Amanda Knudtzon, VAPA Coordinator and Music Teacher at JAMM. Staff, parents and administrators gave input on the grant during stakeholder meetings. The purpose of the actions in the grant is to provide training, materials and resources to all TK-8 teachers that will allow them to integrate the arts across core content areas. The grant will increase access to the arts for all students during the school day. Additional money for resources, like instruments, visual art supplies and performing art supplies, is also included with extra funding allocated to Title 1 schools. The work of the grant will be led by Amanda Knudtzon who will begin working as part time VAPA TOSA in January 2019 and through the duration of the grant, which ends in September 2019. She will continue to also work part time at JAMM as a Music Teacher. CDE will release a final grant notification by the end of December 2018.
|
| |
$1,000,000 in Grant Money
|
Submitted by:
Heather Nursement, Director Supplemental Programs
Dr. Ramon Zavala, Assistant Superintendent Educational Services
|
|
|
| In accordance with Education Code 42130, a school district is required to submit twice during the fiscal year a financial report certifying the District’s ability to meet its financial obligations. These reports examine the District’s enrollment, spending pattern, fund balance, and reserve for economic uncertainties. There are several purposes for these reports: - To provide a review of the District’s financial condition at periodic intervals during the fiscal year
- To provide a status report to the Board of Education and the public of the financial condition of the District
- To determine necessary budget revisions as a result of current or projected financial information
- The interim reflects adopted, revised, and projected budgets
- The first interim report reflects financial and budgetary status as of October 31, 2018
Attached is a narrative of the budget adjustments in the General Fund and a spreadsheet summarizing the budgeted amounts. |
| |
Amend budget to reflect current fiscal information for the unrestricted and restricted General Funds
|
Submitted by:
Victoria Knutson, Director Fiscal Services
Kirsten Perez, Assistant Superintendent Business Services
|
181211 First Interim - All Funds
181211 Fund Summary Report - All Funds
181211 General Fund Narrative
|
|
|
| Trustee Teresa Murillo has resigned her position on the Morgan Hill Unified Board of Education. The effective date of her resignation from the Morgan Hill Unified School District is February 1, 2019. Trustee Murillo has two years remaining on her term which will expire December 2020.
In accordance with Education Code 5091(a), the Board has 60 days from the effective date of resignation to order an election or make a provisional appointment to fill the vacant seat. The 60 day time frame will end April 1, 2019.
Santa Clara County School Superintendent Mary Ann Dewan accepted Trustee Teresa Murillo's resignation of her position on the Morgan Hill Unified Board of Education.
Below are the two options available to the Board, 1) appointment or 2) order election to fill the prospective vacancy.
Appointment
An appointment would be for two year until the November 2020 election. However, in accordance with Education Code 5091, the registered voters the district may, within 30 days from the date of the appointment, petition for the conduct of a special election to fill the vacancy. If that happens, a timeline is specified in the EC 5091, which would result in the district holding a special election in June 2019 (see details in attached EC 5091). The District would pay the cost of the special election, which could be higher than an established election (as much as $345,000 more) depending on the number of items on the ballot.
Examples of an appointment process include but are not limited to selecting the individual with the next highest number of votes in the last election, or an open application process followed by interviews and appointment. Trustee Area seven was uncontested race. There was no second candidate and the application process is the only process staff recommends.
Order Election
If the Board orders an election, it shall be held on the next established election date provided (June 2019), pursuant to Chapter 1 (commencing with Section 100) of Division 1 of the Elections Code not less than 130 days after the order of the election. The District would pay a portion of the cost of an election, which would be approximately $65,000. A Stand-Alone Special Election would cost the District approximately $450,000.
If the Board takes action to make an appointment by soliciting applications, the attached Notice of Intent will be signed by the Board President and published in local newspapers, school newsletters and the District's web page.
If the Board takes action to order an election (in June 2019) staff will contact the Registrar of Voters to determine the required steps and timelines.
|
| |
Submitted by:
Steve Betando, Superintendent
|
181211 Announcement of Vacancy
181211 Notice of Intent Open Board Seat
181211 Trustee Murillo Resignation Letter
|
|
|
The next REGULAR meeting of the Board of Education is scheduled for Tuesday, December 18, 2018 with Open Session beginning at 6:00pm. The agenda will be available on the District's website by 5:00pm Friday, December 14, 2018.
|
| |
|
| Special Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Kelly Schriefer at 201-6001. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.
Documents provided to a majority of the Governing Board regarding an open session item in the agenda will be made available for public inspection in the District Office located at 15600 Concord Circle, Morgan Hill during normal business hours. |
| |
Published: December 7, 2018, 6:16 PM
|